Career Vault
A private place for the materials you need to win work.
Career Vault is your private store for everything you reach for when applying for work: resumes, cover letter templates, portfolio pieces, certificates, links, an intro video, and reusable answers to the questions every application asks. Applications keeps your stages and follow-ups together. Application Kits is marked Coming soon and is not available yet.
It is included on every plan.
Why it exists
Most VAs keep this material scattered across a desktop folder, an email drafts folder, and a Google Drive nobody can find. Career Vault puts it in one place, attached to the tool you already have open, so applying for the next role does not start with a hunt.
What it holds
| Section | For |
|---|---|
| Application Kits | Coming soon |
| Applications | Stages, submitted text, and personal follow-up tasks |
| Resumes | Your CV, in as many versions as you keep |
| Cover Letters | Reusable text templates you copy and adapt |
| Portfolio | Work samples and case studies |
| Certificates | Course completions and credentials |
| Intro Video | A short introduction to share with clients |
| Links | LinkedIn, Upwork, OnlineJobs.ph, your website, GitHub |
| Saved Answers | Reusable replies to common application questions |
| Other Documents | Anything else worth keeping |
Your application checklist
Choose Starting out, Finding another client, or Moving into a specialty on the dashboard. The checklist links to profile details, a resume, a relevant work sample, and reusable text. Progress comes from saved material. It is a preparation checklist, not a prediction that you will be hired.
Use Hide checklist to collapse it and Show checklist to bring it back. Publishing a profile is optional and does not affect this checklist.
It is always private
Career Vault is visible only to you. Not to your collaborators, not to a workspace you belong to, not to an agency that sponsors your Pro.
The one exception is a Career Profile you choose to publish, which is public on purpose, and which you control.
Career Vault is personal
It always follows your own plan, never a workspace's. Joining an Agency workspace neither adds to nor takes away from your vault.
Open it
Select Career Vault under Career in the sidebar. It appears in your Personal context only.
Career Profile
Every plan can edit and privately preview a Career Profile. Pro and Agency can publish it as one public page to send a prospective client.
Opportunities
Opportunities is a directory of places to find work. Its Track applications link opens Applications, where you record the roles you are pursuing. VA To-Do does not submit applications for you.
Jobs with Pro
Jobs adds job listings and matches based on your Career Vault. It requires Pro access, including Agency and agency-sponsored Pro. Free accounts can use Opportunities to explore job boards and agencies.
The Jobs tab is hidden on Free. A saved Jobs link shows a Pro message with View Pro plan and Explore Opportunities. Existing application records remain available under Career Vault → Applications, including after a downgrade.
Applying from Jobs
Choose Apply Directly on a job card or inside Job Description to open the employer's application form, or a job-description page containing the form, in a new tab. Complete and submit your application on that website.
When a source only provides its own listing page, the button says View on source instead. These listings remain available; the source may require an account or another step to reach the employer. Opening either link does not submit an application or mark it as applied. Use Mark as Applied after you have submitted it. Employers can close a role before the next Jobs refresh.